Special Events Support

The Office of Special Events (OSE) supports the planning and execution of impactful Terry College events and programs that educate, build community, and foster meaningful connections.

OSE partners with academic departments, administrative units, the Dean’s Office, Alumni Relations and Development, and other stakeholders to provide event consultation, logistical coordination, and planning support. From small meetings and receptions to conferences, recognition ceremonies, and college-wide events, OSE helps departments identify needs, coordinate resources, navigate available services, and ensure successful event execution.

Request Event Support

Services Provided

Event Consultation & Planning

OSE partners with departments throughout the planning process to identify logistical needs, establish timelines, coordinate resources, and support successful event execution.

Services may include:

Event planning consultations
Planning timelines
Venue recommendations
Event logistics guidance
Guidance on engaging Terry service departments

Venue & Event Logistics

OSE assists with logistical planning and partners with Terry Facilities and other service departments to support successful event execution.

Services may include:

Venue selection assistance
Room layouts and floor plans
Space planning and utilization
Rental coordination
Event logistics planning

Catering & Vendor Coordination

OSE assists departments with coordinating catering and other event-related vendors while helping ensure compliance with applicable university and college guidelines.

Services may include:

Vendor recommendations
Obtaining vendor quotes
Catering coordination
Vendor communication
Beverage planning guidance
Food and beverage coordination

Event Execution

Services may include:

For select events, OSE provides day-of coordination to help ensure event logistics run smoothly.

Vendor coordination
Setup oversight
Event logistics management
Coordination with service providers
Collection and distribution of vendor invoices to departments for payment processing
Event debriefs and lessons learned

Hosting a Terry Event?

Early planning increases flexibility and access to college and university resources and services. Planning timelines vary based on event size, complexity, space availability, and support needs.

Recommended Planning Timelines

Small meetings and lunch events: 2–4 months
Mid-size events: 4–6 months
Receptions and dinners: 6–9 months
Conferences and large-scale events: 10–12 months

Departments are encouraged to begin planning as early as possible and engage the appropriate Terry service departments once event needs are identified.

Event Planning Process

OSE partners with departments throughout the planning process, tailoring support based on the scope and complexity of each event.

Initial consultation
Needs assessment and logistics planning
Coordination with Facilities, OIT, OMC, Business Office, and other partners
Vendor and catering coordination
Event execution support
Post-event follow-up and evaluation

Getting Started

Reserve your Terry event space through Facilities or university space through Campus Reservations.
Submit a Special Events Request Form.
Meet with OSE to discuss logistical and support needs.
Engage applicable Terry service departments.
Develop an event plan and timeline.

Request forms are acknowledged within two business days.

Self-Serve Resources

(may require employee login)

FAQs

How do I get nametags?

For Terry branded perforated or stick-on nametags, contact Genesis Sanchez, OMC Marketing Coordinator, by submitting a new project request form. Templates for printing are available on the Avery website.

How do I order beverages?

Coca-Cola is the official beverage company of Terry College. If providing cans and bottled beverages, please use only Coca-Cola products unless beverages are served in a beverage dispenser (i.e. teas, lemonade, water). If a caterer is providing bottled and/or canned beverages, please specify CCP including Dasani.

To order Coca-Cola products including soft drinks, Dasani, seltzers, teas & lemonade:
• Less than 5 cases: UGAMart/Staples
• 5 cases or more of any combination: terryfacilities@uga.edu. Order at least 1 week in advance. Contact terryfacilities@uga.edu for a complete list of Coca-Cola product options.

Dasani water, Athens campus only — email terryfacilities@uga.edu. No minimum required.

How do I get on-campus parking for my event?

UGA Visitor Parking
Departments needing additional parking access may purchase code-based access to campus parking decks at a rate of $6 per use through UGAMart. A minimum of 10 uses/per order is required. Department is responsible for all usage costs.

Parking Services will work with departments with unique parking needs and, whenever possible, develop solutions to accommodate these needs. Situations requiring consultation with management should be done in advance to allow communication, planning and agreement among all parties. For special event support, please complete the Parking Special Event Application Form.

Terry Visitor Parking Spaces (Correll Hall)
Using Outlook Calendar, invite Terry Correll Visitor Parking. Specify in the notes if one or both spaces are needed. Your invite will be accepted as confirmation.

What event equipment/supplies are available?

The following items are available to check out, subject to availability. Email terryspecialevents@uga.edu to reserve.
• Linens ($10 each to clean)
• Baskets
• Trays
• Drink dispensers/beverage tubs
• Nametag Trays, each holds 50 nametags
• Terry branded pop-up signs
• Terry branded step & repeat
• Easels

Meet the Team

Kris Moore

Event Manager, Special Events

Katie Jones

Event Coordinator, Special Events