ASSISTANT CONFERENCE COORDINATOR

00320

This is responsible public relations and clerical work assisting conference coordinators in the organization and conduct of adult education programs.

Work involves performance of clerical and public relations details required in planning, promoting, and successfully conducting adult educational conferences, and preparing reports on fees and attendance. The work also includes clerical and promotional duties relating to the preparation and distribution of information about conferences through mail and press media. Work requires considerable public contact by mail and in person with conference participants, institution officials, and employees. General supervision is received from an administrative superior and work is reviewed through analysis of reports and observation of results of work.

Assists in planning and coordinating conferences; answers correspondence regarding conferences; distributes conference information and instructional materials to conference participants.

Makes arrangements for housing and meals for conference participants.

Registers conference participants; receives and prepares reports of conference registration fees.

Acts as information clerk and assists conference participants in regard to travel reservations, telephone messages, and other requests.

Conducts tours of the educational center; informs conference participants of the institution's educational services.

Operates address-o-graph machines; types records, name badges, registration lists, certificates, correspondence, and reports.

Performs related work as required.

Considerable knowledge of clerical and administrative practices required to plan and conduct educational conferences.

Some knowledge of the principles and practices of public relations.

Ability to assist in organizing and coordinating conferences and other group activities.

Ability to impart information and express ideas effectively, both orally and in writing.

Ability to successfully meet the public, to create a very favorable impression, and to establish and maintain effective working relationships with other employees.

Skill in the operation of a typewriter and other standard office machines.

Graduation from a recognized college or university, including course work in public relations, education or a related field; and some experience in clerical and public relations or educational work; or any equivalent combination of training and experience.