COUNTY SECRETARY

00059

This is secretarial work of limited complexity performing a variety of general office tasks in a Cooperative Extension Service district office, which offers educational programs, information, and training to Georgia citizens.

Work involves the performance of routine office duties which follow prescribed procedures and which may involve judgement based on knowledge gained through experience. Work is performed under the general supervision of an administrative superior.

Assists Cooperative Extension Service district office personnel by greeting individuals calling in person or by telephone; refers caller to proper persons; gives out information and maintains appointment schedules.

Operates office computer and types correspondence, newsletters, manuscripts, articles, administrative reports, special events flyers and programs.

Receives, reads and routes mail; may compose routine correspondence.

Maintains files for office records, forms, and educational and training materials; conducts inventory and orders office supplies and training materials.

Gathers data from files and other office records and prepares reports of a routine nature; makes basic mathematical calculations and tabulations; prepares forms and routine letters relative to information contained in files.

Calculates, types, posts, and balances standard financial statements, reports, vouchers, requisitions, check requests, journal sheets, inventories, or expense accounts from standard sources making routine arithmetic computations and checks for accuracy.

Operates various office equipment such as personal computers, photocopiers, fax machines and calculators.

Performs related work as required.

Knowledge of business English, spelling, punctuation and arithmetic.

Knowledge of contemporary office equipment, procedures and practices.

Ability to make routine arithmetical computations and tabulations accurately.

Ability to meet, develop, and maintain effective working relationships with county, district and state personnel, local government officials and employees, and clientele.

Skill in the operation of contemporary office equipment.

Graduation from a standard high school, including some courses in general business, typing and basic computer operations, supplemented by some secretarial experience; or any equivalent combination of training and experience.