SENIOR SECRETARY

00055

This is secretarial work of some difficulty and responsibility performing a variety of general office tasks including the transcribing of rapid oral dictation.

Work involves the performance of difficult standardized office duties which involve judgement based on knowledge gained through experience. Assignments which depart from established institutional or departmental procedures are approved by a superior, but employees may develop their own techniques and procedures for carrying work through to completion. Coordinator functions may be exercised over clerical employees or student assistants.

Transcribes dictation consisting of a variety of correspondence, articles, and office memoranda using shorthand and/or dictaphone.

Types from rough drafts manuscripts, technical or administrative reports, and confidential material.

Maintains records for fiscal and academic reports and may prepare budget amendments, purchase orders, and check requests; checks and verifies payroll vouchers; posts, balances, and reconciles departmental budget; gathers data from files and prepares annual and periodic reports.

Greets individuals calling in person or by telephone; refers caller to proper persons; gives out information; maintains appointment schedule; makes hotel and travel reservations.

Coordinates typing and clerical tasks with subordinates and student assistants by determining priority and checking completed work for adherence to standard procedures.

Operates various office machines such as mimeograph, ditto, photocopy, adding, and Addressograph machines.

Performs related work as required.

Considerable skill with stenography and/or machine dictation.

Considerable knowledge of business English, spelling, punctuation, and arithmetic.

Considerable knowledge of office practices, procedures, systems, and equipment.

Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from sick records.

Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and to effectively convey information.

Skill in the operation of a typewriter.

Graduation from a standard high school, including courses in typing, shorthand, and general business, supplemented by considerable secretarial experience in varied, complex office work; or an equivalent combination of training and experience.